SAP ConsultingManufacturing
SAP PM - Plant Maintenance
SAP PM (Plant Maintenance) plans, executes and records the maintenance of technical assets across your plants. In S/4HANA it sits under Asset Management as Maintenance Management; the core objects stay the same, while the phase model, a scheduling board and a new permit to work solution were added.
Part of these processes
Product family
Process
From breakdown to settlement in SAP PM
Corrective maintenance starts with a breakdown notification; in preventive maintenance, work goes from the plan straight to order planning.
- 01NotificationIW21 · M1 · M2
Fault, priority, downtime
- 02Order planningIW31 · F4604
Labor, parts, services
- 03Approval and releaseREL · work permit
Budget, authority, safety
- 04ExecutionF5104A · mobile
Parts issued, findings logged
- 05ConfirmationIW41 · F3925
Time, damage and cause codes
- 06CompletionTECO · KO88
Cost center, WBS or asset
Flow
The preventive maintenance chain
Time-based and counter-based work appears on its own only as long as the mass scheduling job runs regularly.
- 01Task listOperations, parts, durationsIA01 · IA05
- 02StrategyPackages and cyclesIP11
- 03Maintenance planCycle, strategy or counterIP41 · IP42 · IP43
- 04Mass schedulingDue calls are generatedIP30H · F2774
- 05Call objectOrder or notification
- 06Execute, confirmSame steps as a breakdown
- 07Counter readingMoves the next due dateIK11
The call object can also be a service entry sheet. Plans that need no strategy skip it.
Scope
What we design in maintenance projects
Technical object structure
Functional location hierarchy, structure indicators, equipment classes and installation history.
Catalog profiles
Object part, damage, cause and activity codes; root cause analysis only means something with them.
Preventive maintenance
Task lists and strategies; single cycle, strategy and multiple counter plans; IP30H jobs.
Phase model or classic process
Notification and order types, and the decision between the nine-phase model and the classic flow.
Permits and isolation
Classic WCM or Permit to Work, linking work permits, safety and isolation certificates to the order.
Mobile maintenance
SAP Service and Asset Manager on iOS and Android for worklists, confirmations, measurements and parts.
Current state
SAP PM in S/4HANA: Maintenance Management
- Since the 2021 release, maintenance requests and orders can pass through nine phases. The phase model works with specific order types; the classic process without phases remains valid.
- IP30H, optimized for HANA and running in parallel, is recommended in place of IP30; use IW37N and IW49N instead of IW37 and IW49. Mobile Asset Management (MAM) does not exist in S/4HANA.
- Fiori-based Permit to Work arrived with 2022 FPS02. According to SAP it does not replace classic WCM; it is a separate solution, and classic WCM continues in SAP GUI under its own license.
- On-premise rights to the LIS-based maintenance reports ended in late May 2026; RISE keeps maintenance LIS to end-2033 (SAP Note 2269324). F2812, F3567 and F4603 cover failures and costs.
Localization
Work equipment rules, capitalization
Periodic checks and EKİPNET
Annex III lifting gear, pressure vessels and electrical installations are checked by competent persons registered in EKİPNET. We map this to classes, plans and services.
Reports and re-inspection
Results are kept with a wet or secure electronic signature, and the report is attached to the equipment. The check is repeated after major maintenance or repair.
Expense or investment
Tax Procedure Law art. 272 capitalizes lasting value increases on real estate or power generation and distribution assets; routine maintenance and repair are excluded.
From the field
Notes from the field on SAP PM projects
- A flat equipment list with no hierarchy. When functional locations are coded inconsistently, cost and breakdown reports stop meaning anything. Rebuild with structure indicators, template hierarchies and equipment classes; F8669 can also be used to manage the structure.
- Damage and cause codes are left empty. Without codes, breakdown reports produce numbers that say nothing about root causes. Keep the catalog lean and fitted to your industry, make the fields mandatory in Fiori and mobile, and review them at set intervals.
- Missing confirmations distort order costs. When technicians enter time later and in bulk, workload and order costs are distorted. Confirm on the spot with SAP Service and Asset Manager or F5104A, and use F3925 for mass time confirmation in the office.
- Predictive maintenance is expected from PM. PM covers condition and performance-based maintenance through measuring points and counters. For predictive scenarios built on sensor data, SAP positions SAP APM, a cloud solution that integrates with S/4HANA maintenance.
FAQ
SAP PM: questions we hear
What is SAP PM, and why is it named differently in S/4HANA?
It is the SAP component that plans and executes the maintenance of technical assets. In S/4HANA it is called Maintenance Management, under the Asset Management line of business. Functional locations, equipment, notifications, orders and plans stayed the same; the phase model, Fiori apps and the new permit to work solution came with S/4HANA.
How does preventive work get created automatically?
A task list, with a maintenance strategy if needed, is assigned to a maintenance plan that is scheduled by time or by counter. As long as the mass scheduling job (IP30H or F2774) runs regularly, work that reaches the call horizon produces a notification, a maintenance order or a service entry sheet. If the job stops, so does the plan.
What separates a notification from a maintenance order?
The notification records what happened: fault, damage, cause, downtime. The order plans what will be done and collects the cost: operations, labor, parts and services. In SAP the breakdown type is the malfunction report (M2), and breakdown itself is a separate indicator. In the phase model a notification is first screened as a maintenance request.
How are spare parts linked to a maintenance order?
Stocked parts get a reservation, and the goods issue is posted against it. Non-stock parts and external services create a purchase requisition that becomes an order in SAP MM. Because the planner can follow the material status on the order, the job can be scheduled once the parts are ready.
How does SAP handle work permits and lockout-tagout?
There are two options: classic Work Clearance Management in SAP GUI, or Fiori-based Permit to Work from S/4HANA 2022 FPS02. In the latter, a work permit can reference a maintenance order, and safety and isolation certificates are included. Permit to Work is not a new version of WCM but a separate solution, and it reached Cloud Public Edition with release 2602.
How are statutory equipment checks tracked in SAP PM?
Equipment covered by the Turkish regulation on the safe use of work equipment is flagged through classification, and the check interval is tracked with a maintenance plan. The competent person registered in EKİPNET joins the order as an external service; the contract is set up in İSG-KATİP at least one day before the work. The signed report is attached to the equipment.
Sources12 sourcesSAP Help Portal, Mevzuat Bilgi Sistemi, SAP Support
SAP Help Portal
- Maintenance Process Phases help.sap.com (opens in a new tab)
- Maintenance Plan Category help.sap.com (opens in a new tab)
- Call Horizon help.sap.com (opens in a new tab)
- Materials Planning help.sap.com (opens in a new tab)
- Work Clearance Management (PM-WCM) help.sap.com (opens in a new tab)
- Classic Work Clearance Management help.sap.com (opens in a new tab)
- Permit to Work help.sap.com (opens in a new tab)
- Integration with SAP Asset Performance Management help.sap.com (opens in a new tab)
- Simplification List for SAP S/4HANA 2022 - Initial Shipment, Feature Pack Stack 1 & 2 help.sap.com (opens in a new tab)
Mevzuat Bilgi Sistemi
SAP Support
Sources checked as of October 2026. SAP Notes require an SAP for Me account.
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