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SAP Concur - Travel and Expense Management
SAP Concur is SAP's cloud suite for business travel and employee spending, from the first travel request to reimbursement. It sits outside S/4HANA, and approved expense reports reach S/4HANA as accounting postings.
Process
Request to reimbursement in SAP Concur
Requests, bookings, receipts and reports live in Concur; SAP Integration with Concur Solutions links posting and payment to S/4HANA.
- 01Travel requestConcur Request
Purpose and budget approved
- 02BookingConcur Travel
Within company policy
- 03Receipt captureMobile · ExpenseIt
Image becomes an expense
- 04Expense reportConcur Expense
Policy checks, approval
- 05Posting to financeICS · S/4HANA FI
Status sent back
- 06ReimbursementF110 · Expense Pay
Employee payable cleared
Decision point
How an expense line reaches the ledger
Expense type, receipt and cost object are mapped to an account, a tax code and the e-Ledger document fields in S/4HANA.
- Expense typehotel, flight, meals, taxi
- Receipt/invoicedocument number and date
- Cost objectcost center, WBS element
Posting mappingG/L · VAT code
- Receipt data on the postingVAT code, document no. and date set
- No receipt data on postinge-Ledger document fields stay empty
Turkish VAT Law art. 34: deductible only if shown on the invoice and booked.
Scope
What we set up between Concur and S/4HANA
ICS integration
Cost objects, employees and suppliers flow to Concur; reports, cash advances and Concur Invoice documents flow back.
Expense type mapping
A G/L account and VAT code for every expense type, plus the posting fields that carry receipt number and date.
Reimbursement path
Employee vendor master data, with reimbursement through the S/4HANA payment run (F110) or Expense Pay.
Policy and approvals
Spending limits, mandatory fields, audit rules and approvers; cash advances and corporate card transactions.
KVKK transfer steps
Data center (US2, EU2, APJ1), transfer basis and filing the standard contract with the Authority in five business days.
Per diems and payroll
Daily allowances above the GVK 24 limit passed to payroll as taxable pay, through SAP HCM or your payroll system.
Current state
SAP Concur: products, languages and integration
- SAP Concur is a separate SaaS family, not part of S/4HANA: Concur Travel, Expense, Invoice and Request. It comes in Standard and Professional editions.
- The Turkish user interface is available in Professional and in the mobile app, but not in Standard. SAP's language list also notes that language support does not mean country localization.
- SAP Integration with Concur Solutions connects ECC and S/4HANA to Concur Expense and Invoice. An October 2025 integration for Expense Standard can attach e-receipt images to journal entries.
- SAP Travel Management is not in SAP S/4HANA Cloud Public Edition (new name: SAP Cloud ERP). Private Edition and on-premise 2022 or later offer it to customers not yet ready for Concur.
Localization
Turkish VAT, e-Ledger and receipts
VAT recovery depends on documents
VAT Law art. 34: input VAT is deductible if shown on an invoice or similar document entered in the legal books. Post each line with a tax code and a document reference.
e-Ledger document fields
When an entry rests on a document, Türkiye's e-Ledger needs its type plus the document's own number and date. Whether Concur postings carry them depends on the mapping.
E-LedgerReceipt photos and retention
Concur's Receipt Digitalization is defined only for France and Spain (Switzerland with GRDC). Five-year retention under VUK 253 has to be planned separately.
Expenses and advances inside SAP
SAP Concur is a separate SAP cloud product. Employee Expenses and Advances is Negzel's product running inside SAP: advances stay open items, approved claims post in SAP.
Employee Expenses and Advances
From the field
What we watch for in SAP Concur projects
- Receipt data never reaches the posting. When an expense report is posted to S/4HANA without receipt numbers and dates, the VAT split and e-Ledger document fields are incomplete. Decide early in the mapping which posting fields carry them.
- Closed cost objects block postings. If Concur's connected lists drift out of sync with S/4HANA, postings fail. Set up a list refresh schedule, monitor posting errors and route failed reports back to their owners.
- Users expect Turkish in Standard. Users assume they will get a Turkish interface, but the Standard edition does not offer one. Put language needs on the table when the edition is chosen during licensing.
- KVKK steps surface at go-live. Concur data sits in a data center outside Türkiye. If the transfer basis and the standard contract filing are not planned at the start, the legal basis is still open at go-live.
FAQ
SAP Concur: questions we often hear
What is SAP Concur?
SAP Concur is SAP's SaaS family for business travel and employee spending: travel requests (Request), booking (Travel), expense reports (Expense) and supplier invoice approval (Invoice). It connects to S/4HANA through accounting postings and master data integration.
How does Concur integrate with S/4HANA?
SAP Integration with Concur Solutions sends cost objects, employee and supplier data from S/4HANA to Concur. It brings approved expense reports, cash advances and Concur Invoice documents into S/4HANA as postings and reports the posting status back to Concur. The same integration also serves ECC.
Can we still use SAP Travel Management in S/4HANA?
Not in SAP S/4HANA Cloud Public Edition (SAP Cloud ERP). In Private Edition and on-premise, releases 2022 and later include SAP Travel Management for SAP S/4HANA; SAP positions it as an option for existing customers who cannot move to Concur right away (SAP Note 2719018).
Is Concur available in Turkish?
The Turkish interface is available in the Professional edition and the mobile app, not in Standard; online help and training content are not offered in Turkish. Language support does not mean the product has been localized for Turkish regulations.
Where is Concur data stored, and what does KVKK require?
SAP Concur runs in the US2, EU2 and APJ1 data centers; Türkiye is not on the list. Transfers abroad need one of the legal bases in KVKK art. 9, and if a standard contract is used, it must be filed with the Authority within five business days of signing.
How should expense receipts be handled in Türkiye?
Input VAT is deductible only when the tax is shown on the invoice or a similar document and that document is entered in the legal books. That is why expense type, VAT code, document number and date have to reach the S/4HANA posting. Concur's receipt digitalization is not defined for Türkiye, so document retention is planned separately.
Sources12 sourcesSAP Help Portal, Mevzuat Bilgi Sistemi, GİB
SAP Help Portal
- Overview - SAP Integration with Concur Solutions for SAP ECC and SAP S/4HANA Setup Guide help.sap.com (opens in a new tab)
- Financial Posting - SAP Integration with Concur Solutions for SAP ECC and SAP S/4HANA Setup Guide help.sap.com (opens in a new tab)
- SAP S/4HANA Private Cloud and SAP S/4HANA Integration with SAP Concur Standard Edition help.sap.com (opens in a new tab)
- SAP Concur Product Languages help.sap.com (opens in a new tab)
- Receipt Digitalization Overview help.sap.com (opens in a new tab)
- SAP Concur Data Centers help.sap.com (opens in a new tab)
- Simplification List for SAP S/4HANA 2023 (Feature Pack Stack 1-3) help.sap.com (opens in a new tab)
Mevzuat Bilgi Sistemi
GİB
Sources checked as of October 2026.
SAP Consulting
Talk to us before you connect expenses to finance
In a first conversation we can settle which Concur edition fits and which KVKK steps your rollout needs.